The Basics Of Data Storage And Distribution

Mihai-Alexandru Cristea 30/11/2022 | 22:35

Data storage and distribution are crucial factors in ensuring the smooth running of a business. An effective data storage and distribution system enables businesses to store, access, and distribute their data across various platforms and storage devices. It’s essential, especially for large enterprises dealing with huge volumes of data.


The main objective of a data storage and distribution system is to ensure proper and secure storage and distribution of data. Furthermore, this ensures that an organization can access its data even when there’s a network outage or other types of disruption. This can also help companies improve efficiency by allowing them to move their workloads into various data storage options without any downtime or interruptions in service. 

There are numerous ways to store your data. For real-time information, generate an effective database. To store your company’s historical data, you can adopt data warehousing through snowflake implementation. Alternatively, you can also opt for a star schema where the data is normalized so that it can be retrieved easily.
Data Storage Options

There are numerous software and hardware devices available for storage. To be effective, the device must respond quickly to requests and have sufficient capacity to store large amounts of data. 

The following are some of the most common types of data storage options available today:

  • Cloud Storage: This data storage option refers to storing data on remote servers accessed over the Internet rather than locally on your computer or mobile device. This allows you to access your files from any computer with an Internet connection anywhere at any time.

To make the most out of this storage option, you may install cloud-based applications like Acumatica ERP software for your company. This software simplifies data storage and distribution by centralizing all your business data into one simple user interface.

  • Network-Attached Storage: Network-Attached Storage (NAS) is a dedicated device that connects directly to your network and provides file services to other devices on the web. A NAS is often used as a central repository for all files, including those shared by multiple users in an organization or those used by individual users on their desktops or laptops. Some NAS devices can also be configured to act as print servers, allowing for centralized management of printers connected to them.  
  • Hard Disk Drives: Hard disk drives (HDDs) store large amounts of data at a time and can be accessed very quickly. They come in various sizes, such as 5400 RPM and 7200 RPM. The measure also depends on the capacity they can hold, which ranges from 40GB to 160GB or more, depending on your needs and budget. 
  • Solid-State Drives: Solid-State Drives (SSDs) use flash memory chips instead of magnetic platters like hard disk drives. They take less space than HDDs and perform better than them, too, since there are no moving parts involved in their operation, unlike HDDs, where there has to be a movement for reading or writing data into memory cells, which makes them slower.  

With this knowledge, you’ll determine which data storage option will work best for your company.

Tips To Improve Data Storage And Distribution

Whether a small or large business, you need a good data storage and distribution system. It will help you to keep your business running smoothly to prevent downtime or loss of data. That said, you must ensure your data storage and distribution system working properly.

To help you, here are some tips to improve your data storage and distribution:

  • Adopt Cloud Enterprise Resource Planning

As mentioned, cloud enterprise resource planning (ERP) is a good solution for companies looking to optimize data storage. It can also help you manage your information security policies by effectively controlling access to sensitive data.

When setting up cloud-based applications for your company, you can limit access to sensitive data based on role or department. You can also restrict access to sensitive data by using IP addresses or devices. This helps ensure that only authorized personnel have access to your sensitive information.

  • Improve Data Warehousing

Data warehousing involves storing all your company’s information in one place to retrieve it quickly if needed. This process aims to ensure that you always have access to data and information whenever necessary. 

To enhance data warehousing, you should consider investing in a better infrastructure for your data warehouse. You can also look into new and more efficient ways of managing data warehouses so that they’re able to store more data without using too much space.

  • Ensure Data Is Recoverable

Before storing and distributing your data, make sure it’s recoverable in case something goes wrong. You may need to use software to back up and recover data or hire a professional who can do so for you.

You must also test your system regularly to ensure it’s working correctly and that all files are accessible. For instance, if you’re using cloud storage services, you can download all the files stored on the cloud and check whether they’re intact using a file recovery tool.

Key Takeaway

It’s hard to imagine a substantial amount of today’s computer-based world without data storage and distribution. Even at a basic level, data plays an integral role in enabling communication through many daily social interactions. Understanding what you have to work with is helpful, just as an idea of how it works can be useful when dealing with various situations that might arise.

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Mihai-Alexandru Cristea | 27/11/2023 | 17:41
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